Тhe International Atomic Energy Agency, widely known as the world’s «Atoms for Peace and Development» organization within the United Nations family, is searching for a Section Head (Facilities Management) (P4).
Role:
The Section Head is: (1) an adviser to the Division Director (DIR-MTGS) on matters of policy, strategy, and complex facilities management issues and operational services; (2) a team leader, ensuring prompt and efficient service delivery, and effective results; (3) a manager, responsible for effective human and financial resources management, and supporting staff development; and (4) an engineer and substantive expert, professionally overseeing and coordinating engineering and facilities management services.
Functions / Key Results Expected:
Ensure strategic integration of the outputs: lead the collaborative planning of the programme of the Section, identify and encourage linkages with related work units, internal and external stakeholders, and integrate the medium-term strategy to business requirements.
Establish concrete objectives, milestones and performance indicators, and review effectiveness and the focus on priorities in line with the results based framework.
Provide leadership and structure: develop the annual work and budgetary plans in line with the Programme and Budget.
Lead and manage an innovative and effective team of professional and support staff, promote internal and external collaboration, and ensure, through learning opportunities, work assignments and recruitment, an effective balance of skills, competence and resources.
Guide the development of best-practices, policies and standard operating procedures framework in the area of the facilities management and administrative support services and ensure their effectiveness and consistent application throughout the organization.
Promote, and actively pursue cross-cutting collaboration to enable integration with related plans and policies, as well as the broader goals and strategies of the IAEA.
Manage IAEA facilities and related activities, including supervision of general architectural and engineering design and detailed planning of work, the preparation of specifications, cost estimates and time schedules for all new construction, additions and alterations for IAEA Headquarters in the VIC, the laboratories Seibersdorf and Monaco, the premises in Toronto and Tokyo, and the offices in New York and Geneva.
Review proposals, work and activities for technical soundness, compliance with applicable industry standards and norms, and safety requirements. Plan logistics, supervise and review the work of vendors, consultants, contractors and BMS/UNIDO prior to confirming payment for provided goods and services.
Assist DIR-MTGS in formulating the requirements and position of the IAEA in interactions with the counterparts in other Vienna Based Organizations (VBOs) and the Host Country Authorities (IAKW) on various issues, such as common services, joint activities, major structural changes to premises, and other infrastructure matters.
Develop and implement policies related to office space allocation, and expendable and non-expendable property. Act as Secretary to the Property Survey Board.
Manage the Headquarters administrative support services for a wide range of various departmental requirements, including specialised service contracts and space for the pharmacy, office cleaning services and dry-cleaning services.
Core Competencies:
Planning and Organizing Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.
Communication Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
Achieving Results Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.
Teamwork Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.
Functional Competencies:
Analytical thinking Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis.
Client orientation Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.
Judgement / decision making Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement / decision making, in full compliance with the Agency’s regulations and rules.
Required Expertise:
Management and Programme Analysis Business Acumen Ability to evaluate business solutions and to develop long term strategic plans.
Administrative Support Discretion and Respect for Confidentiality Ability to deal with sensitive issues with tact and diplomacy.
Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Proficiency in Windows / Office applications is indispensable, and in overall information and communication technologies desirable.
Management and Programme Analysis Project Management Ability to lead projects, to analyze and re-engineer business processes.
Procurement Services Purchasing and Contracting Ability to establish and manage commercial contracts.
Qualifications, Experience And Language Skills:
Advanced university degree in architecture, engineering, facilities management or other related field.
A first level university degree in architecture, engineering, facilities management or other related field, with 3 additional years of relevent experience will be considered in lieu of the advanced university degree.
Minimum of seven years of relevant professional experience in facilities management, general services and engineering project management or other relevant area, including at least 5 years of experience in an international organization.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration:
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $73516 (subject to mandatory deductions for pension contributions and health insurance).
A variable post adjustment which currently amounts to US $ 38669*.
Dependency benefits.
Rental subsidy.
Education grant.
Relocation and repatriation expenses.
6 weeks’ annual vacation.
Home leave.
Pension plan and health insurance.
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