Ksenia Ridolfi Weddings is an agency is located in Milan and has been organizing exclusive weddings. The company is looking a Russian native, detail-oriented Senior Event Planner with wide experience to assist international clients in coordinating and executing successful events such congresses, fairies, weddings.
A successful candidate will be extremely organized and be able to manage the logistics of multiple events simultaneously. He/she will be a proven leader with vast production experience and the ability to manage a team as well as time.
Job Responsibilities:
- Develop and manage all structure, timelines, complex budgets and overall projects organization
- Oversee all contracts, agreements and clearances needed for the projects
- Produce events from concept to completion – involving strategy, management and oversight of all details for each event
- Oversee all spending to ensure fiscal responsibility; organize and reconcile project expenses in a timely fashion in accordance with company policies, keeping track of all invoices and advances
- Prepare internal and external written briefings for clients and for team implementation
- Serve as the internal contact for the client, presenter or venue and facilitate on-going communication
- Build and maintain effective client relationships, ensuring that all client’s needs are heard, understood and addressed in a timely manner and clearly articulated to the internal team
- Interface with outside professionals hired for assigned projects included, but not limited to, event designers, production managers, technical directors, and printers
- Assisting other members in organization and coordination of workflow on the event
- Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards
- Oversee all project logistical needs (e.g. travel and housing arrangements, contact lists, etc.)
- Provides constant, efficient communication between all parties, ensuring information regarding all projects are accurate
Qualifications & Requirements:
- Russian native speaker
- Proven 5+ years of event production/production management as a KEY MANAGER
- English level Upper-Intermediate or Advanced
- Exceptional organizational and communication skills, detail-oriented and methodical
- Proven ability to multi-task and handle multiple projects
- Excellent project management skills, including planning, scheduling and vendor negotiation
- Financial savvy, with the ability to adhere to plan budgets and process invoices
- Ability to work long hours, weekends and holidays
- Driver license
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