Посольство Республики Мальта ищет Personal Assistant.
Duration: 12 months – renewed on satisfaction of performance
Planned Employment: 15 March 2022
Application Deadline: 10 February 2022 at 17.00 hrs.
What is this vacancy:
The Embassy of Malta in Moscow is seeking to employ the right candidate for a full-time secretary and personal assistant. The post is initially for 12 months but could be renewed subject to satisfactory performance.
Who is Embassy looking for:
The Embassy of Malta is looking for a hard-working, dynamic, alert and motivated person who is a keen team player, a fast learner, reliable and responsible, professional and accountable and able to withstand pressures, able to meet deadlines, a good communicator, has a sharp eye for details and has a service and customer-oriented attitude.
What are the skills Embassy is looking for:
- MS Office proficiency
- Good knowledge of social media
- An excellent organiser
- Good coordinator and organiser
- Excellent office management and optimisation techniques
- High degree of multitasking
- Efficient time management capability
- Excellent written and oral communication
- Highly dependable and trustworthy
- Flexibility
- Tact and discretion
- Proactive
- Judgement in prioritisation
- Integrity and professionalism
What are the qualifications needed:
- Proficiency in Russian
- Proficiency in English
- University degree
- One year experience in a similar post
- Two character recommendations
Other non-precondition advantages:
- Knowledge of Malta and the EU
- Experience
What are the main responsibilities:
- Data processing, checks and verification
- Maintenance of dairy and scheduling of appointments
- Answering emails and telephone calls
- Handling of correspondence
- Filing and archiving
- Drafting, preparing and collating reports
- Translation and interpretation
- Secretarial assistance to the ambassador
- Maintaining of data bases
- Liaising with relevant organisations in Russia and in Malta
- Acting as receptionist and/or meeting and greeting clients
- Other duties according to the needs of the service
- Keeping accounts and book keeping
Other information:
- The renumeration package depends on the qualification and experience of the selected candidate. This, together with other employment conditions will be discussed during the interviews
- Malta attaches great importance to equal opportunities for all. Anyone who meets the requires qualifications is very welcome to apply
- The deadline for applications is 10 February 2022 by 17.00 hrs
- The start of employment is envisaged to start on the 15 of March 2022
- The chosen candidate will eventually have to present a certificate of ‘No criminal offense’ and undergo a necessary security clearance prior to employment
- Only short-listed candidates will be contacted for a face-to-face-interview
- Short listed candidates will have to present a COVID-19 QR code
- The Embassy of Malta is subject to the Data Protection Act of the Republic of Malta