Personal Assistant в Gazprom Marketing & Trading (в Лондон)

7 октября 2021
Лондон
релокация зарубеж

Gazprom Marketing & Trading is an integral part of the GAZPROM Germania Group. The Personal Assistant will report to an Executive Assistant and will be a part of Global Group Secretariat team (50-strong). The PA will work as part of the EA’s team working with a number of departments, projects and Department Heads.

 

Duties & Responsibilities

  • Rapport: build a strong understanding of department’s/ project’s/ Head’s dynamic and priorities. Ability to adapt to their working style and methods. Build strong relationship with the EA and work to her energy level and scope of work.
  • Staying on top: take proactive ownership of relevant diaries including all appointments and meeting and related arrangements aiming to maintain a healthy work/life balance for primary stakeholders. This includes managing highly complex and ever-changing meetings schedule and travel arrangements (flights, hotels, transfers, visas etc).
  • Purchase Order Administrator: raising, processing and monitoring purchase orders and related invoices, ensuring prompt payments;
  • Take ownership and proactively manage monthly expense claims;
  • Russian language. As a native Russian-speaker, the PA will be expected to provide support with Russian-language correspondence in internal systems, providing translations when necessary and liaising with translation agencies.
  • Have good knowledge of and adhere to Company policies and Secretariat standards.
  • Team player: build and maintain a strong network of relationships within GM&T and GPG Group Secretariat, as well as with relevant stakeholders in the wider Gazprom Group to ensure smooth flow of communication; Provide cover for the other PAs/EAs, as and when required.
  • Event organisation including departmental and team away days;
  • General administrative duties including filing, maintenance of electronic folders on the company network;
  • Co-ordination of ad-hoc projects;
  • Collation and consolidation of team and management reporting

 

Skills & Competencies

  • Excellent written and spoken English and Russian including grammatical proficiency;
  • Excellent interpersonal skills, including the ability to deal effectively and politely with all members of the organisation;
  • Able to work with lack of clarity / minimum of instructions;
  • Able to cope well under stress, demonstrating high energy level;
  • Able to cope with multiple priorities and changing environment;
  • Innovative, proactive and forward thinking– ability to think and plan ahead;
  • Diligent and dependable;
  • Able to work as part of a team as well as individually;
  • Mature and professional attitude to work;
  • Good numeric and analytical ability including spreadsheet skills;
  • Thorough organisational, planning and administrative skills;

 

Experience

  • Knowledge of Russian business environment a strong advantage
  • Experience of working in an international organisation with overseas parent company an advantage

 

Education

  • Degree level education, any additional business-focused qualification is an advantage.

 

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