Gazprom Marketing & Trading is an integral part of the GAZPROM Germania Group. The Personal Assistant will report to an Executive Assistant and will be a part of Global Group Secretariat team (50-strong). The PA will work as part of the EA’s team working with a number of departments, projects and Department Heads.
Duties & Responsibilities
- Rapport: build a strong understanding of department’s/ project’s/ Head’s dynamic and priorities. Ability to adapt to their working style and methods. Build strong relationship with the EA and work to her energy level and scope of work.
- Staying on top: take proactive ownership of relevant diaries including all appointments and meeting and related arrangements aiming to maintain a healthy work/life balance for primary stakeholders. This includes managing highly complex and ever-changing meetings schedule and travel arrangements (flights, hotels, transfers, visas etc).
- Purchase Order Administrator: raising, processing and monitoring purchase orders and related invoices, ensuring prompt payments;
- Take ownership and proactively manage monthly expense claims;
- Russian language. As a native Russian-speaker, the PA will be expected to provide support with Russian-language correspondence in internal systems, providing translations when necessary and liaising with translation agencies.
- Have good knowledge of and adhere to Company policies and Secretariat standards.
- Team player: build and maintain a strong network of relationships within GM&T and GPG Group Secretariat, as well as with relevant stakeholders in the wider Gazprom Group to ensure smooth flow of communication; Provide cover for the other PAs/EAs, as and when required.
- Event organisation including departmental and team away days;
- General administrative duties including filing, maintenance of electronic folders on the company network;
- Co-ordination of ad-hoc projects;
- Collation and consolidation of team and management reporting
Skills & Competencies
- Excellent written and spoken English and Russian including grammatical proficiency;
- Excellent interpersonal skills, including the ability to deal effectively and politely with all members of the organisation;
- Able to work with lack of clarity / minimum of instructions;
- Able to cope well under stress, demonstrating high energy level;
- Able to cope with multiple priorities and changing environment;
- Innovative, proactive and forward thinking– ability to think and plan ahead;
- Diligent and dependable;
- Able to work as part of a team as well as individually;
- Mature and professional attitude to work;
- Good numeric and analytical ability including spreadsheet skills;
- Thorough organisational, planning and administrative skills;
Experience
- Knowledge of Russian business environment a strong advantage
- Experience of working in an international organisation with overseas parent company an advantage
Education
- Degree level education, any additional business-focused qualification is an advantage.
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