Personal Assistant

Digital Partners Global is a technology company. They make interactive apps for real estate. Behind every great deal there are people working to bring it all together. They are looking for a personal assistant who will provide direct support to the co-founder of the company. Responsibilities will include 40% of business tasks and 60% of personal assignments.

Duties and responsibilities:

• plan working schedule, keep the calendar (arrange, organize and shift business and personal appointments, organize and control participation in meetings, remind about planned events);

• collaborate with managers and employees; assign tasks, control their implementation and deadlines;

• answering phone calls;

• managing the director’s email inbox, responding to inquiries, and sorting through messages to prioritize important ones;

• take dictation and minutes;

• prepare reports and documentation for meetings and appointments;

• make presentations;

• coordinating with vendors to make arrangements for services such as catering, housekeeping, etc.;

• complete personal tasks, such as making restaurant reservations, getting coffee, ordering necessary items, organizing events etc.;

• coordinate travel accommodations, book flights, trains and taxis; a personal assistant may be required to go along on business trips with the director;

• assist with household functions such as paying bills, staffing, home operations etc.;

• have a flexible work schedule and assist when necessary; provide support in any capacity as necessary;

• actively participate in solving unconventional problems;

• be on the same wavelength with the director.

Requirements:

• excellent English (C1-C2);

• at least 1 year of relevant experience;

• attention to details, accuracy;

• high level of responsibility and diligence;

• ability to multitask;

• proactivity;

• ability to stay calm and patient in any circumstances;

• ability to find a common language with people at all levels;

• ability to find a creative solution of any problem;

• ability to find necessary information quickly;

• ability to maintain the confidentiality;

• ability to set priorities;

• confident use of business instruments (task trackers, calendars, Google services, etc.);

• readiness to adjust to director’s schedule;

• readiness to stay in contact any time;

• perfect sense of humor.

Conditions:

• official employment;

• well-qualified and friendly team;

• comfortable working conditions and friendly work environment;

• interesting tasks and opportunities to develop;

• stable and decent salary based on the interview results.