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The second largest opera company in North America San Francisco Opera has opened its doors for an Artistic Assistant.
About the job
PURPOSE: To provide administrative support to and work closely with the Managing Director: Artistic, Music Director, and Artistic department.
EDUCATION: Bachelor’s degree from an accredited college or university (preferred) or equivalent work experience
EXPERIENCE: Minimum three (3) years increasingly responsible general administrative work, opera production or artistic administrative experience highly preferred
Prerequisite Skills & Requirements
Experience in the theatrical field preferred
Outstanding grammar, spelling punctuation and editing skills
Knowledge of opera repertoire and theatrical production and/or performing arts preferred
Familiarity and knowledge of foreign languages preferred, especially German, Italian, French and/or Russian
Ability to effectively and accurately plan, organize, and coordinate people and events
Proficiency in Microsoft Office applications; database skills desirable
Provide a high level of administrative support and organizational skills
Must maintain a high level of confidentiality
Outstanding communication, both written and verbal, and organizational skills
Ability to prioritize diverse and multiple tasks, maintaining flexibility and attention to detail
Ability to work independently and as a member of a team; prioritize tasks; and exercise good judgment and initiative
Ability to manage multiple, competing priorities successfully
Ability to thrive in a fast-paced, rapidly changing environment
Outstanding interpersonal skills including the ability to interact with all staff, artists and board members in a professional, confidential and tactful manner
Ability to communicate clearly and effectively, both orally and in writing
Social media savvy and familiarity with major platforms with a background in content creation preferred
Must perform the functions of the position in a safe manner
Position requires occasional evening and weekend obligations, especially during the opera season
Essential Job Functions
Organizes information, coordinates and manages schedules, activities, travel, calendar, accounts, phone messages and correspondence for the Managing Director: Artistic and Music Director.
Determines priorities and time sensitive issues on a daily basis for the Managing Director: Artistic and Music Director.
Acts as liaison between the Managing Director: Artistic and Music Director and other in-house departments and outside parties.
Coordinates and monitors Company soloist auditions in San Francisco and outside San Francisco and tracks all submissions and results.
Coordinates annual Chorus solo auditions, including chorus and solo bit preparation for the year’s operas. This includes securing and delivering role excerpts, publishing the list of available roles, and liaising with the Operations and Costume departments.
Assists with the coordination of Orchestra auditions.
Proofreads departmental documents as well as Marketing and Public Relations materials and compiles and provides edits and feedback on behalf of the Artistic department.
Coordinates Artistic On Duty (AOD) assignments; including serving as AOD when scheduled, providing assistance, as required, to Artists.
Serves as liaison, as directed, between Company departments and Artists and/or their Management.
Assists with research and the creation and maintenance of documentation related to season planning, productions, new works, and other projects.
Assists Music Planning Manager with projects, as directed, including but not limited to supertitles and the coordination of keyboard instruments.
Assists Artistic Planning Manager with projects, as directed, including but not limited to research and coordination for Pop-Ups and other artistic special projects.
Works with Artist Services Coordinator to track requests for artists.
Secondary Functions
Attends Music Director interviews and public engagements as needed.
Maintains relationship with artists’ management, and engages in correspondence on behalf of the Managing Director: Artistic
Prepares remarks for the General Director and Company leadership for cast parties and Meet & Greets and other events, as directed.
Provides assistance with data-entry in the Artistic database.
Provides sick leave or vacation administrative assistance for the Artistic Department.
Coordinates department meetings and other meetings, as directed.
Assists Artist Services Coordinator with visas, as necessary.
Serves as onsite liaison at special events involving artists, as directed.
Performs other job related duties as assigned.
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