Bili Management Ltd is a family office based in London managing business and personal affairs of a single high-net-worth family. They are searching for a motivated, reliable and task-focused Executive Assistant to support the CEO and the CFO of the company. This role will be responsible for performing both professional and personal administrative duties.
Role description
• Managing diaries and organising meetings, appointments, calls and video conferences
• Managing travel, incl. itineraries, transport, accommodation and visas
• Documents handling, incl. arranging signatures, sending and receiving of originals, scanning, uploading, structuring and archiving various documents, bills, statements etc.
• Drafting and sending letters, e-mails and notes, proof-reading (in English and Russian)
• Preparing, reviewing and concluding basic agreements
• Liaising with various external counterparts (business partners, lawyers, notaries, service providers) as well as other team members in London, Moscow and other locations
• Organising various personal commitments including travel, appointments, bookings, events
• Handling properties-related matters in London and Moscow – liaising with service providers, organising bills, payments, appointments etc. (occasionally – sale, purchase, rent deals)
• Providing general administrative support
• Research on various topics
• Occasional ad hoc tasks and urgent special requests
Skills and requirements
• Fluent in Russian and English
• Exceptional written and oral communication skills
• Excellent time management skills
• Attention to detail
• Professional discretion
• Experience using the full Microsoft Office suite.
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