Cartier is searching for an Executive Assistant to the Managing Director.
Key responsibilities:
- Administrative support to managing director
- Daily operations
- Arrange Managing Director business trips planning
- Coordinate meetings, support MD in the preparation, coordinate and follow-up on participants
- Prepare administrative documents as necessary and coordinate signatures process
- Manage and optimize MD calendar planning and follow up on their contacts
- Execute research & data collection upon MD’s request
- Manage schedule and tasks of MD’s driver
- Follow-up on expenses and coordinate with brand management budget holder
- HQ visits coordination
- Co-build agenda for visits of International ExCo together with Chief of Staff
- Be the main visit coordinator and point of contact for International ExCo members
- Office life coordination
- Plan regular face to face meetings and follow up on minutes, if needed
- Organize office team gatherings (birthday celebrations, team building, welcoming events & farewells…) together with ExCo assistant
- Initiate congratulations and gifts to partners or staff for special occasions
- Special projects participation
- Take leadership or contribute to cross-functional special projects upon management assignment
Profile & required competencies:
- Education: Postgraduate education
- Professional Experience: 1+ years’ experience in similar position and/or creative industries as a plus
- Skills
- Proficiency in Excel and PowerPoint
- Project Management
- English fluent (mandatory)
- Great writing skills
- Interpersonal & behavioral competencies
- Able to multi-task and reliable
- Good sense of artistic and luxury aesthetics
- Strong organizational skills, and capacity to manage multiple priorities
- High level of integrity, loyalty and confidentiality
- Excellent communication and interpersonal skills, with capacity to adapt messages taking into account cultural differences and management levels
- Self-motivated and able to work independently
- Proactive, deadline-oriented
- Team player