The company is looking for an Executive Assistant who will provide direct support to the Founder of Luxury Interior Design Studios. The Founder’s vision is to enrich the world with beauty by crafting unique spaces for private, residential & commercial clients in Russia and beyond.
It's a perfect match for you if:
- Your tastes are simple: you are easily satisfied with the best. You are always the number one person to recommend award-winning restaurants to visit and the best hotels to stay in. Mykonos or Paris, Cappadocia or Buenos Aires: you know how to find gems in every location
- You are emotionally mature and not afraid to take ownership of tasks and outcomes: if it’s a win or a fail
- Your problem-solving skills and techniques are fine-tuned
- You have a backup plan for everything and remain calm facing difficulties
- You are tech-savvy and enjoy optimizing work processes by integrating new technologies and would love to help your boss to do the same
Your role:
- Tasks distribution: 70% personal / 30% business
- Provide day-to-day support on personal tasks from running errands to dealing with the local institutions
- Provide complex travel support: logistics, planning & booking
- Assist with time management: everything is up to date, goals are set correctly and prioritized wisely, and everything is planned ahead
- Schedule meetings and appointments, both personal and business-related
- Conduct and prepare research, from basic requests to hard-to-find stuff
- Be a shopping concierge (search products online/offline, identify the best product with minimum guidance from your boss)
- Prepare presentations and analyze data where necessary
- Support internal and external communications with international partners and suppliers
- Help to drive workflow improvement by integrating new apps and software
- Create a SOP for your boss where you keep all her preferences in every part of the world: hotels, restaurants, boutiques, galleries, and yoga classes
How your daily tasks might look like:
- Your boss was invited to the International Furniture Fair in Milan. We do remember that it’s quite a tough time for travel arrangements. Help your boss not to worry about anything, just provide the itinerary and instructions for the ultimate travel experience (while not spending a fortune).
- Birthday celebration is ahead! Arrange a small party in the countryside for your boss’s family and close friends. Come up with ideas and help everyone to have a smooth gathering experience
- All the textile samples you were supposed to receive on behalf of your boss this week were lost while being delivered. Please help to find them asap or get new ones in the shortest amount of time
- Your boss is going on vacation but doesn’t want to sacrifice her daily routine. Find the best yoga studio, beauty salon, and organic groceries so the vacation days feel like home, but better
The person who is right for this role is someone who:
- Has 3+ years of Executive Assistant or Project Manager experience
- Is fluent in English (C1/C2) and Russian
- Has a great sense of taste
- Is familiar with luxury brands and services
- Is located in Moscow, Russia (Must)
- Is a proactive, curious, and flexible individual, able to work without significant direction and/or context
- Is tech-savvy
- Is relentlessly resourceful - no problem is unsolvable
- Is an easy-going person with a good sense of humor and a can-do, encouraging attitude
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