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Boeing Russia is currently looking for an Administrative Assistant to join the team in Moscow, Russia.
The position will ensure the compliant and seamless operation of the facility, working closely with internal business functions as well as external contractors and suppliers.
Position Responsibilities:
Answers telephone call with Boeing standard greeting. Understands policy and filters/transfers solicitation calls and transfers calls to appropriate or requested individuals
Thorough understanding of company nondisclosure policies as it pertains to third party inquiries
Greets, screens, directs visitors at Company sites to specific locations and offices, maintains record of visitors, notifies Boeing point of contact. Issues appropriate badges in accordance with visit and passes to visitors authorized to enter company property. Coordinates access with buildings administration/ security
COVID precautions duties: temperature measuring, disinfection resources and personal protective equipment distribution
Reports any suspicious activity to security department. Supports fire drills. Keeps First Aid Kit in order
Creates, edits, maintains and processes incoming and outgoing electronic and written communication and correspondence to ensure proper dissemination of information
Be 1st point of contact for office employees in different questions, administrative office support
Coordinates and supports logistics implementation in support of executive and non-executive visits, conferences, all-hands meetings and other internal and external events and meetings
Processes invoices payments via Payment Center and collects all appropriate supporting documents from vendors and required per internal processes (like Meeting reports or other reports) for every paid bill
Tracks and maintains conference rooms schedules and availability / efficient use of resources
Collects and organizes data from various sources, posts information to various electronic information systems as needed
New employees involvement and assisting
Provides weekly reports to the team leads and managers
Documents translation Rus/Eng upon request
Conference room preparation for meetings including tea/coffee serving
Visa&Travel support from/into Russia
Orders and maintains office supplies, processes requests for ordering disposable items for office and facilities equipment and computer needs
Supervises and maintains driver’s schedule, tracks usage of office car fleet, works with taxi companies
Ensures persons on company property are properly identified and authorized to access property. Supports badge renewal process
Other duties which are related to administrative support
Conditions:
Working hours: Mon-Fri, shift to be confirmed with colleague weekly for the week ahead. Possible working hours: с 8:00 — 16:30/13.30 — 22:00 (30 min break inclusively).
Basic Qualifications (Required Skills/Experience):
Existing authorization to work in Russia
Preferred Qualifications (Desired Skills/Experience):
Fluency in English and Russian, both written and verbal
Proven experience with administrative daily support
Abilities to efficiently cooperate and communicate with the employees and with external partners and vendors
Knowledge and experience of MS office
Knowledge of business correspondence etiquette
Typical Education/Experience:
Education/experience typically acquired through basic education (e.g. High School diploma) and typically 1 or more years’ related work experience or an equivalent combination of education and experience.
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