Yandex is looking for an Administrative manager.
Responsibilities:
Interact with HQ departments located in Moscow, Russia: Sales, Legal, Logistics, HR, Accounting, Tax, Marketing, and other Yandex offices worldwide regarding reporting, immigration/employment issues, verifications, salary/tax items, ad hoc projects, company procedures for travel/expenses/purchases, and other administrative issues
Provide general office/business support
Negotiate with various vendors and suppliers to ensure the office has adequate phone and internet services, office supplies, computers and equipment, snacks for the break room, and other services such as cleaning and maintenance
Arrange travel schedules and reservations, handle expense reports and track reimbursements;
Help plan company events
Handle office mail and receive shipments delivered to the office
Handle budget planning and control for the office
Cooperate with corporate treasury to coordinate accounts payable and input cash payments into the banking system for approval
Initiate purchase orders for offices in the corporate purchasing system
Submit scans of documentation to corporate accounting at HQ
Manage local staff records in cooperation with the HR team at HQ
Create and cancel employment contracts, administer C&B program, handle social security, help with immigration cases
Prepare drafts of employment agreements, offer letters, and other employment-related forms based on company-approved templates
Coordinate with payroll processor and corporate office to provide compensation information and ensure payroll is calculated and paid on time
Track employee record keeping and benefits administration, prepare monthly reports for HR or other reports requested by the corporate office
Coordinate employee insurance programs and represent the interests of staff
Ensure compliance with local laws and regulations, particularly in the areas of employment law and workplace safety
Represent the company before state agencies, such as the labor department, immigration department, tax authorities and others as needed
Assist the finance department in making tax and other regulatory filings
Manage docflow and archiving for all US teams and legal entities and maintain accurate records
Sign local contracts based on instructions from the corporate office
Requirements:
US citizenship or valid residency and work permit
Fluent English and Russian
Higher education
Minimum two years of experience in a similar position
Good knowledge of HR, accounting and tax processes and terminology in the US
Experience with Oracle electronic document flow system (preferred)
Ability to work independently
Terms of employment:
Competitive salary
Employee benefits package including performance-based bonuses, corporate mobile compensation, and more
Home office.
