International Flavors & Fragrances is looking for an Admin & Maintenance Supervisor.
Responsibilities:
- Organization of document flow in the 1C system Document flow and on paper
- Maintaining registers of orders of powers of attorney, storage and archiving in accordance with Local Regulations (LNA)
- Distribution of tasks and control of the work of the secretariat 3-4 subordinate employees
- Distribution of tasks and control over the performance of the building maintenance service - 2 subordinate employees.
- Coordination of the administrative work of regional offices in Russia and the CIS
- Monitoring and setting tasks for cleaning staff and cleaning company
- Participation in the organization of events to counter the spread of COVID-19
- Participation in the organization of corporate internal events
- Participation in the organization of corporate internal events
- A set of measures for the administration of an agreement with a cellular operator
- A set of measures for working with counterparties for the provision of various administrative and economic services - Tender, contractual work, control of the performance of work / supply services - about 30 counterparties
- Control measures Coordination of the work of the transport department - checking the filling of the budget, drawing up internal requests for the disposal and leasing of vehicles. Distribution of transport requests during the absence of the Hands. TRO
- Budgeting of the expenses of the AHO, TRO and Operations Service divisions
- Conducting an inventory of fixed assets (OS) and goods and materials in the building
Requirements:
- Work experience as the head of AXO, MTO or other administrative positions Administrative manager, manager, etc.
- Advanced Microsoft Office user, 1C - good work skills. Excel is a must at the level of formulas for lists and pivot tables
- Sociability, good organizational skills, creative approach to organizing and serving events. Delegation and distribution of responsibilities and tasks
- English. lang - level not lower than Intermediate
Conditions:
- Official salary: salary + annual bonuses
- Registration according to the Labor Code of the Russian Federation
- Life insurance
- Free meals
- Place of work: office 15-20 minutes drive from VDNKh metro station, Mytishchi (1 km from MKAD along Yaroslavskoe shosse)
- Working hours: 9.00-18.00 (weekends - Sat, Sun).